Step-by-Step Guide on How to Change Color of Outlook for a Personalized Email Experience

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Microsoft Outlook, part of the Microsoft Office Suite, is an all-inclusive hub that manages calendars, contacts, tasks, and emails. From business executives to students, millions utilize its diverse features daily. Despite its initial clarity, Outlook offers a multitude of customization options, enabling you to tailor the environment to your individual preferences. One such avenue is the ability to change the color of Outlook, a seemingly small yet impactful alteration.

Understanding the Outlook Interface

Before diving into the color modification process, it’s essential to familiarize yourself with the Outlook interface. With a crisp and streamlined design, Outlook goes the extra mile in ensuring an intuitive experience for its users. Upon first glance, it might appear that the default color scheme- a blend of blue and white- is all there is. However, hidden within its settings are a plethora of color options.

Changing the color scheme can influence productivity by making the interface more visually engaging and less monotonous. It can help highlight important emails and events, besides adding an element of personal touch.

How to Change Color in Outlook

Changing the Overall Outlook Color

1. Open Outlook and click on the File tab.
2. Select ‘Options’ from the left-hand menu.
3. Within the Outlook Options window, navigate to the ‘General’ tab.
4. Towards the top, you’ll find the ‘Office Theme’ dropdown menu where you can choose between multiple colors.
5. Once your desired color is selected, click ‘OK’ to implement the changes.

Altering Calendar Color

1. From the main Outlook screen, click on the Calendar icon.
2. Choose the calendar you wish to modify, right-click it, and pick ‘Color’.
3. Select your preferred color from the available choices, and it will be instantly executed.

Color-coding Mails

Color-coding specific emails can assist you in organizing your inbox and making priority emails conspicuous. To change the color of particular emails, set a conditional formatting rule under the ‘View Settings’.

Implications of Changing Color in Outlook

Color variations in your Outlook interface can enhance your user experience by allowing you to visually distinguish between different tasks and priorities. Studies have demonstrated that color psychology can stimulate increased productivity and positivity in the work environment. Different shades can evoke various emotional responses, allowing you to fine-tune your interface to suit your specific needs and preferences.

Troubleshooting Color Change Issues in Outlook

If you have trouble changing the color in Outlook, ensure you’re running the latest version of the program. If the issue persists, try repairing your Office suite or reinstall your software. Should you continue to face difficulty, don’t hesitate to contact Microsoft Support.

Tips and Tricks for a Better Outlook Experience

The scope of customization in Outlook extends far beyond color modifications. You can personalize the theme and layout to best fit your work style. Leverage the color-coding system to organize your tasks, calendar events, and emails effectively.


Personalizing your Outlook experience, especially through the method of color change, can significantly influence your productivity and overall satisfaction with the software. Exploring these customization options will open up new opportunities to design an interface that is uniquely tailored to your style.

Frequently Asked Questions (FAQ)

Can I change the color of individual emails in Outlook?

Yes, Outlook allows you to categorize and color-code your emails using conditional formatting under ‘View Settings’.

Why can’t I change my Outlook color?

If you’re unable to change color, ensure you’re running the latest version, repair your Office suite, or, as a final measure, consider reinstalling your software.

Do the color changes apply to all my devices?

Yes, as long as you are logged into the same Outlook account, your changes should sync across all devices.

Can I revert to the default color scheme?

Yes, you simply need to return to the ‘Options’ menu, navigate to the ‘General’ tab, and select the default color scheme in the ‘Office Theme’ dropdown.

Are there any limitations to the colors I can use?

Outlook offers a limited number of choices in the ‘Office Theme’ dropdown menu. However, you can use any color for categorizing your emails or calendar items.