How to Print a Word Document Without Comments

When you’re ready to print a document in Microsoft Word, you may not always want the margin notes and comments to show up on the final printout. Maybe you’re printing an official document or just need a clean copy for a presentation. I’m Tracy, a tech expert, and I’ll guide you through the process of printing a Word document without the clutter of comments.

Step-by-Step Guide to Printing Without Comments

To ensure a comment-free printout, follow these steps carefully:

Step 1: Open Your Document

First, open the Word document from which you want to print without comments. Ensure all the edits you need have been finalized before proceeding.

Step 2: Navigate to Print Settings

Click on the ‘File’ tab in the upper-left corner of the Word window and select ‘Print’ from the left sidebar. This will show you the print preview alongside the print options.

Step 3: Accessing Word’s Print Layout Options

In the Print menu, look for the ‘Settings’ section. Here you will find multiple print layout options. Your current layout might show something like ‘Print All Pages’ with ‘Print Markup’ checked, indicating that comments will be included in the printout.

Step 4: Removing Comments Before Printing

To print the document without comments, uncheck the ‘Print Markup’ box. This action ensures that all visual markings, such as comments and track changes, are hidden from the print preview and the final printout.

Step 5: Finalize Your Print Settings

Once ‘Print Markup’ is unchecked, double-check your other print settings such as the printer selection, page range, number of copies, and orientation. Adjust any settings as necessary to fit your needs.

Step 6: Print Your Document

When you’re satisfied with the print preview and settings, click the ‘Print’ button to print your Word document without comments.

Additional Tips

If the ‘Print Markup’ checkbox was not visible or you’re using a different version of Word with varied options, you may need to explore the ‘Word Options’ or ‘Display’ settings to turn off the printing of comments.

Also, for future reference, it’s good practice to keep a clean version of your document saved without comments and track changes for easy printing.

Printing a document in Word without comments is a straightforward process once you know the right settings to adjust. In today’s work environment, where documents often go through several rounds of revision, knowing this skill can save you time and ensure the professional presentation of your printed materials.

Remember, every Word version might slightly differ, so the options may not be in the exact places described above, but they’ll be similar. Good luck, and happy clean printing!