Mastering Your Inbox: How to Pin an Email in Outlook for Quick Access

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How to Pin an Email in Outlook: A Step-by-Step Guide

Hello, I’m Tracy, your go-to expert for tech-related issues and how-tos. Today, we’ll tackle an essential productivity trick for Outlook users: pinning an email. This function is incredibly useful for keeping important messages accessible, so you don’t have to sift through your inbox every time you need them. Let’s jump straight into the steps to ensure you can pin your vital emails effortlessly.

Step 1: Open Outlook and Access Your Inbox

First, you’ll need to open Microsoft Outlook on your computer. Once you’re in, navigate to your Inbox, which is where you’ll most likely find the email you want to pin.

Step 2: Locate the Email You Wish to Pin

You can either scroll through your messages or use the search bar to quickly find the email you’re looking to pin. Just type in relevant keywords associated with the email and it should pop up.

Step 3: Pin the Email

Once you have located your email, hover over it with your mouse. On the right side of your email list, you should see a small thumbtack icon appear. Click this thumbtack to pin your email. It will immediately move the email to the top of your inbox in the ‘Pinned’ section, keeping it readily available.

Alternative Method: Pinning from the Email Itself

If for some reason the thumbtack icon does not appear, you can open the email and look for the same pin icon in the upper task bar of the email window. Clicking on it will achieve the same result – pinning the email to the top of your inbox.

How to Unpin an Email

Should you want to unpin an email, simply follow the same process — hover over the pinned email or open it and then click the thumbtack icon again. The email will then return to its original position in your inbox, in chronological order.


By now, you should be able to pin and unpin emails in Outlook with ease. This tool is exceptionally handy for managing your inbox and ensuring important correspondences do not get buried under the influx of new messages. Keep your workflow efficient by incorporating this simple, yet powerful function into your daily email routine.

For further information or troubleshooting, Microsoft’s Outlook Support page offers a wealth of resources and guides to support your experience with Outlook.