How to Easily Remove Mail from MacBook: Step-by-Step Guide

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How to Remove Mail from MacBook

As you use your MacBook, you’re likely to accumulate emails in your mailbox. However, if you don’t regularly remove old, unnecessary emails, they can take up valuable space on your machine and cause it to become sluggish. In this article, we’ll walk you through the step-by-step process of removing mail from your MacBook, along with some alternative approaches and tips for maintaining a clean mailbox.

Step-by-Step Method for Removing Mail from MacBook

Removing mail from your MacBook is a simple process that involves the following steps:

Step 1: Open the Mail App

The first step is to open the Mail app on your MacBook. You’ll find it in your Applications folder or in your Dock.

Step 2: Select the Mailbox from Which You Want to Remove Mail

Once you have the Mail app open, select the mailbox from which you want to remove mail. For example, you might choose the Inbox, Sent, or Drafts mailbox.

Step 3: Select the Messages You Want to Remove

Using your mouse or trackpad, select the messages you want to remove. You can select multiple messages at once by holding down the Command key while clicking on them.

Step 4: Delete the Selected Messages

With the messages selected, click on the Delete button in the Mail app toolbar or press the Delete key on your keyboard. This will move the selected messages to the Trash folder.

Step 5: Empty the Trash Folder

To permanently remove the deleted messages from your MacBook, you need to empty the Trash folder. Simply right-click on the Trash folder and select Empty Trash from the menu.

Alternative Approaches for Removing Mail from MacBook

In addition to the basic method we outlined above, there are other approaches you can take to keep your mailbox tidy. Here are three you might consider:

Approach 1: Setting up the Mail App to Automatically Delete Old Messages

If you’re concerned about forgetting to regularly remove old messages, you can set up the Mail app to automatically delete them for you. Go to Mail > Preferences > Accounts > Mailbox Behaviors, and check the box next to Remove unneeded messages. From there, you can choose how frequently you want the messages to be removed (such as after one week or one month).

Approach 2: Unsubscribing from Newsletters and Email Lists That Are No Longer Relevant

If you’re receiving a lot of unwanted emails from newsletters and email lists, consider unsubscribing from them. Most emails include an Unsubscribe link at the bottom that will stop future emails from that sender.

Approach 3: Archiving Messages to Free Up Space on Your MacBook

If you don’t want to delete messages but still want to free up space on your MacBook, consider archiving them instead. Archiving moves messages out of your inbox and into a separate Archive mailbox. To archive a message, select it and click on the Archive button in the Mail app toolbar.

Tips for Maintaining a Clean Mailbox on MacBook

To keep your MacBook’s mailbox running smoothly, follow these three tips:

Tip 1: Regularly Review and Delete Unnecessary Emails

Make a habit of regularly reviewing your mailbox and deleting any unnecessary emails. This can help prevent your mailbox from becoming cluttered and slowing down your MacBook.

Tip 2: Set up Filters and Rules to Manage Incoming Mail

The Mail app provides a variety of options for managing incoming mail. For example, you can set up filters to automatically move certain types of emails to specific mailboxes. You can also create rules to mark or flag important emails.

Tip 3: Use Email Management Tools like CleanMyMac X to Optimize Your Mailbox

To further optimize your mailbox, consider using email management tools like CleanMyMac X. This software can help you quickly identify and remove unnecessary emails, as well as clean up your mailbox’s attachments and cache files.


Removing mail from your MacBook is an essential task that can help keep your machine running smoothly. Whether you decide to use the basic step-by-step method or one of the alternative approaches we discussed, remember to regularly review and manage your mailbox to avoid it becoming cluttered. And don’t forget to use helpful tools like CleanMyMac X to keep your mailbox optimized.


Q: Will removing mail from my MacBook affect my email account?

No, removing email from your MacBook only deletes it from your machine. Your email account will remain unchanged, so you’ll still be able to access your messages on other devices or through your email provider’s webmail interface.

Q: How often should I review and delete messages from my mailbox?

The frequency with which you should review and delete messages depends on your individual needs and habits. However, aim to do so at least once a week to prevent your mailbox from becoming overloaded.