Change Time Zone in Outlook: Quick Settings Adjustment

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How to Change Your Time Zone in Outlook

As someone who regularly juggles appointments across different time zones, I, Tracy, understand the importance of having your calendar in sync with your current location. Whether you are an international traveller or working with a remote team, adjusting the time zone in Microsoft Outlook is a crucial skill to master for accurate scheduling and communication. In this article, I will guide you through the steps to change your time zone in Outlook so that your calendar and email timestamps reflect your current locale accurately.

Changing Time Zone Settings in Outlook Desktop App

To start modifying your time zone settings in the Outlook desktop application, follow these detailed steps:

  1. Open your Outlook desktop app.
  2. Click on the ‘File’ tab in the upper-left corner of the window.
  3. Click on ‘Options’ to open the Outlook Options window.
  4. In the Outlook Options window, select the ‘Calendar’ tab on the left side menu.
  5. Scroll down to the ‘Time zones’ section. Here you will see a dropdown menu for ‘Time Zone’.
  6. Click on the dropdown menu and select the appropriate time zone from the list that matches your current location.
  7. If you need to keep track of a second time zone, check the box for ‘Show a second time zone’ and select it from the adjacent dropdown menu.
  8. After you have made your selections, click ‘OK’ to apply the new time zone settings.

The time zone change will immediately affect your calendar events and the timestamp on your emails.

Adjusting Time Zone via Outlook Web App

For those using Outlook on the web, the process is just as straightforward:

  1. Navigate to the Outlook web app and log in to your account.
  2. Click on the gear icon (⚙️) in the upper-right corner to open the Settings pane.
  3. Scroll to the bottom and select ‘View all Outlook settings’.
  4. In the settings window, go to ‘General’ and then ‘Language and time’.
  5. Under the ‘Time zone’ field, pick the time zone that corresponds to your current location from the dropdown menu.
  6. Click ‘Save’ at the top of the window to apply your new time zone settings.

By updating these settings in the web app, your Outlook calendar and emails will reflect the correct time zone.

Wrap Up and FAQs

Changing your time zone in Outlook is a straightforward process that can be done in a few steps whether you’re using the desktop application or web app. Remember to update your time zone whenever you relocate; doing so helps prevent missing appointments and maintains accuracy communicating across regions.


What should I do if my Outlook calendar appointments are showing the wrong time after changing time zones?
Ensure you have saved your new settings. If the problem persists, restart Outlook. If appointments are still incorrect, they might have been created with a specific time zone attached. You might need to manually adjust these appointments.
Does changing my time zone in Outlook affect other Microsoft Office applications?
No, changing your time zone in Outlook typically will not affect your settings in other Office applications, such as Word or Excel.
Can I view calendars in different time zones simultaneously in Outlook?
Yes, Outlook allows you to display a second time zone in your calendar. You can enable this by checking ‘Show a second time zone’ in the Outlook desktop app Calendar options.

If you’ve followed these steps and are still facing issues, it’s worth checking Microsoft’s Support website for additional assistance or reaching out to your organization’s IT department. Being tech-inclined and having written numerous how-to articles, I realize that sometimes, solutions require a specific approach based on the version of Outlook or the complexity of user configurations. Adapting to new time zones can be seamless with a few clicks, ensuring your productivity stays on course no matter where you are in the world.